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THE BACKYARD
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FAQ

Every question, answered honestly

Capacity, catering, drinks, timing, equipment, decoration and booking: what people ask us first, and what we would rather tell you now than after you have booked.

The venue

How many people can you host?

Up to 100 guests. For a seated dinner the room is comfortable at 70 to 80 people, and 100 is possible with a careful layout — we will tell you honestly which applies to your event.

How big is the room?

The main room is 8.5 m × 12 m, roughly 102 m² of floor. There are also two private lounges, a bar area and an outdoor terrace.

Is it one room or several?

One main room, plus two independent private lounges that work well as a space for the bride to get ready, a backstage for performers, or a quiet corner for families and children.

Do you have an outdoor space?

Yes, a terrace. It is a bonus space rather than a garden for a reception, and we would rather say so now than have you plan around it.

Is there a stage?

No fixed stage. One can be brought in, but it takes a real share of the dance floor, so it is worth discussing before you commit to it.

Is the venue accessible for guests with reduced mobility?

No, the venue is not accessible for guests with reduced mobility. If that concerns some of your guests, tell us early and we will walk you through what the layout allows before you decide.

Is there accommodation on site?

No. Several hotels are a short drive away, towards Brussels and Uccle.

Food and drink

Can we bring our own caterer?

Yes, always. No imposed partners, no commission, no hidden markup. Our professional kitchen can be made available to whoever you choose.

Can you handle the catering instead?

Yes. Our chef builds the menu with you, around your taste and your budget. Food is served buffet style rather than plated at the table — every guest still has a seat, only the service differs, and for an evening with dancing it usually works better.

Can we bring our own drinks?

No. The bar is operated by The Backyard, and that is what allows the rental price to stay where it is. There is no minimum consumption and no spending threshold to reach.

How do the drink tokens work?

You buy as many as you like and hand them out freely. One token covers a soft drink, water, juice, coffee, a beer or a glass of wine. Two tokens cover a cocktail or a spirit. Tokens are valid all evening and can be topped up during the night in batches of 50, so start low and add more if needed. Unused tokens are not refunded.

What happens once the tokens run out?

The bar stays open and guests pay for their own drinks.

Can we bring our own birthday cake or dessert?

Yes, with no extra charge, and our team handles the serving.

Are food trucks possible?

Not at our location.

Timing and sound

Until what time can we stay?

Events can run until 2 am. Music stops thirty minutes before the end so guests can leave calmly.

Are there sound restrictions?

The room was built for dancing, so there is no volume limit inside that would spoil your evening. We ask only that the music stops at the agreed time and that guests are discreet outside when they leave.

When can we get in to set up?

We agree the access time with you once we have checked the calendar, usually several hours before your guests arrive so that you, your caterer and your decorator all have room to work.

Equipment

What sound and lighting do you have?

A professional sound system built for dancing, shows and speeches, adjustable lighting, 2 wireless microphones and a DJ booth. All included.

Is there a projector and screen?

Yes, available as an option. It works well for a photo montage, a blind test, an awards ceremony or a themed evening.

Do you provide tables and chairs?

100 chairs and 8 tables are included. For a large seated dinner, extra tables can be rented.

Is there a mirror wall?

Yes, 8 m × 2 m, which is why dance teachers and workshop organisers like the room.

Are plates, cutlery and glasses included?

Yes, for up to 100 guests — plates, cutlery and glassware. Your caterer does not need to bring any.

Decoration and suppliers

Can we decorate the room ourselves?

Yes, entirely. The venue already has a strong character — vintage televisions, a wall of African masks, a bookshelf, a pirate lounge — so many clients find half their theme is already in place.

Do you impose a DJ, florist, photographer or decorator?

No. You choose whoever you like. We can recommend people we work with regularly, but they are suggestions, nothing more.

Can we bring an outside entertainer, such as a cocktail workshop?

Yes, with their own equipment and know-how. The alcohol and ingredients come from our bar, and we organise the supply with them beforehand.

Are fireworks allowed?

No.

Are pets allowed?

No.

Booking and payment

How do I hold a date?

A date is only held once a deposit is received. Until then it stays open to other enquiries, and we will tell you if someone else is asking for the same day.

Is there a deposit for damage?

Yes, a refundable security deposit, returned within seven days after the event once we have walked through the venue together.

Can I visit before deciding?

Yes, and we recommend it. Ten minutes in the room tells you more than any website. You are welcome to come during one of our own events to see the place full.

Do your prices include VAT?

Sunrise Prod ASBL is not registered for VAT, so the prices we quote are final. No VAT is added.

What is not included?

The security deposit, and anything listed as an option in your quote. There are no mandatory extras for staff or cleaning — those are always included.

Still have a question?

Write to us and we will answer it properly.

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